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Ways of Writing a Letter of Experience

Make sure you do it right.

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The inclusion of a variety of documents has to be done in the job portfolio of every employee who seeks a new employment venture. One such document is an organization’s letter of experience. A letter that a former or current employee might need you as an employer to write for them. So what is an organization’s employee letter of experience? And how do you write such a letter? 

Letter of Experience 

A letter of experience is an official document done by an employer ratifying the period a member of staff has worked for them. It includes the skills, experience, and knowledge the employee amassed while working for them. It is a letter meant to corroborate an applicant’s credentials in their cover letter, CV, or resume.  The letter is one crucial document every applicant should have in their collection. 

Ways of Writing a Letter of Experience 

A letter of experience is a similar but brief form of a letter of recommendation. Make a perfect experience letter by following these suggested tips by experts. 

  • Employ a letterhead from the company. Since it is an official letter, an applicant will include in his/her job portfolio, ensure you print it on a paper with a letterhead. Use your organization seal in the absence of a letterhead. Also, include a professional title with a contact address to facilitate corroboration with the future employer. 
  • Period of issue. Ensure you specify the period of an issue for the letter before giving it to the applicant. You can always do this at the letters right top end using the day-month-year format or any other date format. 
  • Salutation. Use a qualified salutation to open it for the intended user. Use “dear” and “Mrs/Mr” and their final name if you recognize their names but a civil, open salutation in case you don’t know. 
  • Write the complete name of the employee/applicant. The letter must bear the complete legal names of the employee based on the organization’s formal records. It will minimize chaos and guarantee a smooth transition to the new employers’ formal records. 
  • You need to note the designation or title of the employee. Mention the current or previous title the employee held within the organization. If there was a career progression for the employee through promotions, ensure to include previous titles with reasons for their promotions. 
  • Name of the company. Include the name of your company. Write both company names in case the company’s operating name isn’t the same as its legal one. It will help verify the legitimacy of the letter. 
  • State the period of employee engagement with the company. Ensure the employee start to end date comprises part of the letter. If the employee still works with your company, use ‘present’ as their last date or an exact date their contract expires. 
  • Employee description. Describe the skills, experience, performance, strengths, and habits of work of the applicant/employee. The description should align with the requirements of the new employer’s position. 
  • State the bright future of the employee. In the letter’s closing, make a statement about the employee choice to leave under their own volition. If they lost the job, positively explain it as a budget resolution other than incompetence. It helps informs anyone concerned that the member of staff left on a great standing. 
  • Incorporate a sign-off line. Incorporate a sign-off qualified idiom, signature, your full name and designation in the company or organization. Also, add your organization’s seal and address details if it was not incorporated earlier. Since it is a professional document, always ensure a senior in the administration department writes it. 


A properly done letter of experience will always be important for an employee who seeks a new opportunity. It also reflects on the professionalism and ability of an organization to new people.  

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